AI Appointment Setter for Gyms & Coaches
Turn social buzz into booked intros—without living inside your inbox or losing speed to bigger brands.
Start 14-Day Free TrialWhy paid ads stall on the last mile
Acquisition is loud; conversion is where teams quietly lose.
Leads from Instagram/Facebook go cold
By the time someone checks DMs, the prospect already messaged three competitors.
Manual DM follow-up doesn’t scale
Coaches and front desks copy-paste the same scripts until follow-up quietly stops.
Free consultation bookings are low
High intent clicks rarely become locked calendar time without persistent outreach.
How BookFlow solves it
A single AI workflow for speed-to-lead, qualification, and consultation booking across your funnel.
- Instant lead response by voice or SMS handoff—meet prospects in their moment of interest.
- AI qualifies goals, experience level, and readiness so your team talks to serious buyers first.
- Automated follow-up sequences that nudge toward a booked consultation without sounding robotic.
“We were great at content and terrible at follow-up. BookFlow catches every lead from ads and gets them onto the calendar while we’re coaching sessions.”
Make every ad click earn a conversation
Pair your brand with instant response and reliable booking—so growth isn’t limited by your DM bandwidth.
Start 14-Day Free TrialPay once for minutes. Keep every meeting.
Every plan has a hard monthly cap. No surprise overages, ever.
Every plan starts with a 14-day free trial · 60 AI minutes included
Yearly prices below are illustrative (~20% off monthly). Paddle checkout shows the exact subscription and tax.
Independent
Solo
Validate AI booking on your real pipeline.
Billed monthly
200 minutes of AI calling — enough for ~80–100 leads/month
Max bill guaranteed
$184/mo
- 1 AI setter agent
- Google Calendar sync
- Basic analytics
- Email support
Your card won't be charged for 14 days. We'll remind you on day 12.
Owner & team
Business
Full calendars without hiring another setter.
Billed monthly
500 minutes of AI calling — enough for ~200–250 leads/month
Max bill guaranteed
$549/mo
- Unlimited AI agents
- Advanced analytics + GoHighLevel tagging
- Priority Slack support
- Meeting confirmation via WhatsApp
Your card won't be charged for 14 days. We'll remind you on day 12.
Agency & high volume
Agency
Built for agencies that live in lead spikes.
Billed monthly
1,500 minutes of AI calling — enough for ~600–750 leads/month
Max bill guaranteed
$1299/mo
- Apollo.io / Instantly.ai integration
- Dedicated account manager
- White-label dashboard + enterprise onboarding
- Priority onboarding + custom workflows
Your card won't be charged for 14 days. We'll remind you on day 12.
Enterprise
Enterprise
White-glove rollout with a partner layer tuned to your pipeline.
Billed monthly
3,600 minutes of AI calling — enough for ~1,400–1,800 leads/month
Max bill guaranteed
$3599/mo
- Everything in Agency, plus custom minute pools
- Quarterly pipeline reviews + shared Slack with CSM
- SLA priority support + burst capacity for lead spikes
- DPAs, procurement, and security questionnaires ready
Your card won't be charged for 14 days. We'll remind you on day 12.
Our no-surprise promise
We cap every bill. No charges beyond your plan's cap — ever. Zero surprise bills, guaranteed.
All amounts in USD · Overage rates apply past included minutes and are shown on the full pricing page.
14 days free. Full access. No charge until day 14 — and we'll remind you first.
View full pricing details